Careers
Location:
Well-Safe Solutions, Aberdeen, though there may be a requirement to visit and work at other company locations or supplier’s premises as required.
The postholder must be able to attend our global headquarters in Aberdeen.
Job Type:
Permanent
This position is also open to job share applications.
Reporting Line:
The Project Document Controller will report directly to the Project Control Manager.
Role:
The Project Document Controller will ensure Document Management best practices and principles are applied across all Projects within WSS.
Key responsibilities:
The Project Document Controller will be required to:
- Act as the focal point for all project documentation, managing the transmittal of documents to internal and external stakeholders, including clients, contractors, and vendors.
- Develop, implement and maintain Project Document Control Procedures.
- Establish and maintain Projects Master Document Register.
- Allocate and control the document numbering system following Company specific guidelines and Projects requirements.
- Ensure all project documents are logged, stored, and made accessible through the Electronic Document Management System (EDMS)
- Liaise with project teams, contractors, and external stakeholders to ensure the timely delivery and receipt of all required documents.
- Ensure all project documents are up to date and distributed to relevant parties within agreed timeframes.
- Report on the status of documents to the Project Team and wider business.
- Actively engage in Company Inductions and other training initiatives
Key outcomes:
- Improved accuracy of the company’s project Document Control system
- Reduction in document handling & release timescales
- Achievement of Departmental and Company Key Performance Indicators
- Accurate and timely preparation and communication of Reports
Limits of authority:
Full responsibility for all operational activities within the philosophies and constraints laid out in the job description.
The company reserves the right to amend or change the activities listed, taking into account the job holder’s qualifications and experience to enable the business needs to be met.
Knowledge & Competency:
Essential:
- Minimum of 5 years’ work experience of working in Project Document Management
- Good knowledge of Electronic Document Management system and relevant implementation
- Experience in the analysis and presentation of statistical reports
- Excellent Communication skills (Written & Verbal)
- Ability to work as part of a dynamic team, responding to business requirements
- Self-motivated and disciplined
- Excellent organisational skills with a high level of accuracy / attention to detail
Desired:
- Document Management Qualification
- Experience in the support of an effective Project Management Office
- Project Management Fundamentals Qualification (PFQ)
