Careers

Job Title: Contracts Administrator

Closing Date: 22 July 2024

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Location:

Well-Safe Solutions, Aberdeen, though there may be a requirement to visit and work at other company locations or supplier’s premises as required.

The postholder must be able to attend our global headquarters in Aberdeen.

Job Type:

Permanent

Reporting Line:

The Contracts Administrator will report directly to the Contracts Manager.

Role:

The Contracts Administrator will provide comprehensive contracts administration and buying support to the Contracts Department.

Key responsibilities:
The Contracts Administrator will be required to:
  • Maintain Well-Safe’s Approved Vendor Lists globally
  • Setup and maintain new Vendors in Business Central and Maximo ERP Systems for global use
  • Maintain the Department Registers for the Contracts Team
  • Undertake effective execution of all aspects of Contracts Administration / Procurement in accordance with Company procedures and policies
  • Review RFQ’s, specifications etc. to ensure they are correctly completed and approved
  • Negotiate, evaluate, award and carry out post award management of procurement activity
  • Agree Terms and Conditions for Purchase Agreements with support of the Contracts Team
  • Maximise procurement opportunities through standardization, supplier relationship management and volume leverage
  • Raise Purchase Orders / Call-Off Orders and maintain Vendor listings within the Business Central and Maximo ERP Systems on a global basis
  • Update purchasing tickets within the Oilfield OS Operations Management system for projects
  • Manage system and process improvement projects for the Contracts Team through to implementation and maintenance on a global basis
  • Provide general administration support to the Contracts Team
Key outcomes:
  • Ensure the Approved Vendor Lists are accurate and up to date at all times
  • Ensure the Department Registers are accurate and up to date at all times
  • Ensure Purchase Orders / Call-Off Orders are of good quality and in line with agreed prices, terms, and are issued in a timely manner
  • Proactively support the Contracts Team with all general administration requirements
  • Strive for system and process improvements to support the Contracts Team
Limits of authority:

Full responsibility for all operational activities within the philosophies and constraints laid out in the job description.

The company reserves the right to amend or change the activities listed, taking into account the job holder’s qualifications and experience to enable the business needs to be met.

Knowledge & Competency:

Essential:

  • Previous buying experience
  • Knowledge of suppliers, commercial evaluations, negotiation and terms and conditions of Purchase
  • Strong interpersonal and communication skills
  • Strong customer orientation
  • Supplier negotiation and management experience
  • Strong interpersonal and communication skills
  • Self-starter with good planning and organisational skills
  • Team player
  • Attention to detail
  • Ability to learn bespoke IT packages quickly and confidentiality
  • Ability to prioritise workload and identify upcoming problems early
  • Willingness to take on new and varied tasks

Desired:

  • Previous experience of Business Central and Maximo or similar ERP systems
  • Professional certification such as MCIPS/CIPS